ELC Long Day Care FAQs

What is ELC Long Day Care? ELC Long Day Care works in partnership with Brighton Grammar School to provide the best-quality before and after school hours’ care to the ELC community.

What happens at Long Day Care? Boys engage in a wide variety of activities to stimulate their learning and encourage them to have fun. Activities include art and craft, outdoor games, puzzles and board games, dress ups and periods of uninterrupted play.

Who are the staff? Our staff are all experienced team members who hold a minimum qualification of a Certificate III in Early Childhood Education and a current Working with Children Check. Our Coordinators hold a Bachelor in Early Childhood Studies, and are trained in first aid, CPR, asthma and anaphylaxis. There is a Coordinator on duty at all times.

Where is the service located? ELC Long Day Care is located within the Peter Toms Early Learning Centre on Grosvenor Street, Brighton.

What hours does the Centre operate? During term time, the Centre operates 9am to 2.30pm for ELC3 and 8.45am to 2.45pm for ELC4. The long day care hours of operation are 7.30am to 6pm during both term and holiday periods.

What days does the part-time ELC3 program run? Monday, Tuesday and Thursday.

Can anyone attend? Your son/s must be enrolled in the long day care option to attend. If your son/s is enrolled in the ELC program only (without the long day care option), he is not entitled to attend ELC Long Day Care.

Can I use the Centre for casual bookings? No. Enrolment in the ELC programs is for the year and is subject to an interview and offer process. There are a limited number of places.

Can I change options throughout the year? Yes. Any variations in the hours required should be made in writing to the Director of ELC. Notice of a decrease in hours must be given one term in advance. Notice of an increase in hours can be made at any time with a pro-rata adjustment for fees. An increase in hours may take a short time to come into effect.

Can I pay my fees fortnightly? No. All fees are payable one term in advance. This is calculated on the number of days the ELC is open during the term.

What is the new Child Care Subsidy (CCS)? From 2 July 2018, the childcare fee assistance your family receives is changing. You need to login to complete your online form through myGov.

Can I pay my fees net of any CCS? No. The fees need to be billed before any subsidy is applied, as a result of individual circumstances.  

Can my CCS be paid to me rather than the Centre? No. From 2 July 2018, all payments will be made directly to the Centre. 

How does the CCS affect non-resident and international families? All families are responsible for determining their eligibility for the CCS. Please refer to www.humanservices.gov.au/ for more information.

Does my son need to attend a certain number of hours/days a week to receive the CCS? The term-time program is compulsory. The CCS will depend on a number of factors, including the work/study hours of the parent, family income, etc. 

Do we still pay the daily rate even if we don’t attend? Yes. However, this is an authorised absence and you will still be eligible for any CCS that you would otherwise receive for that day.

How many absences can my child have? Attendances and absences are recorded in accordance with the guidelines set out by the Department of Education and Training. This is currently set at 42 days but does not include public holidays or Centre close-down days.

If my child has a doctor’s certificate, is this still recorded as an absence? Yes.

How are the hours of entitlement and the CCS worked out for each family? The CCS percentage for the family is worked out on the household income. The hours of entitlement are based on the hours of activity of the person in the household that completes the lowest number of hours. 

In a household where one parent works full-time and the second parent does not work, how many hours is the household entitled to? In a two-parent family, both parents must meet the activity test and the person with the lower number of hours will determine the relevant step of the activity test. In a sole-parent family, the sole parent must meet the activity test. Where the second parent is not working, if the household income is below $65,710, they will be entitled to 24 hours of care per fortnight. If the household income is above $65,710, there will be no entitled hours. 

What happens for split families? Does each parent need to have a myGov account? Yes. Each parent should have their own account created in QikKids (our childcare management software), with each account reporting the information relevant to that parent. Each parent will also need their own myGov account and will need to approve the information relevant to them. CCS percentage and hours will be assessed for each parent as an individual. 

What is the maximum CCS percentage? The maximum CCS percentage is 85%.

Is there an annual cap on the amount of CCS? Where a household income is between $185,710 and $350,00, there is an annual cap of $10,000. Household incomes above $350,000 are not entitled to CCS.

Can parents claim their CCS amounts at the end of the financial year? No, there is no option to claim a bulk amount. 

Does the Centre have to record the actual times of attendance of each child? Yes. Page 74 of the Draft Child Care Provider Handbook states that each session report that is submitted to the CCS System must record actual attendance in and out times (except for absences).

If the actual hours of attendance are being reported, does that mean that payments are made according to this or to the session times? As we are using a session fee and reporting on the number of hours for which we are operating, the payments are made on the session times, not the actual hours of attendance.

When do the public holidays fall? These are the gazetted public holidays for Melbourne and will be published on the BGS website. The ELC will not be open and fees will not be charged for these days.

Will the ELC be open on BGS student-free days? The ELC will be open for long day care students but will be closed for term-time-only students on these days.

If a child is repeating ELC3, do they need to select a certain option? Yes. They will need to attend the 5-days per week program; this should be discussed with the Director of ELC.

Does my son need to wear a uniform? All students are required to wear the ELC uniform during term time. Uniforms are not required during the holiday program.

What about meals? All boys enrolled in the long day program who arrive before 8am will receive breakfast. Fees also include afternoon tea for all children attending the long day program. Boys need to bring their own lunch.